AKITEK BERSATU (SABAH)

Admin Cum Office Secretary (AKITEK BERSATU (SABAH)) – Kota Kinabalu

Job Details:

• Answer telephones and take messages
• Communicate with clients, employees, and other individuals to answer questions, disseminate or explain information, take orders and address complaints.
• Typing partners’ letters, correspondences, minutes, etc.
• Collecting and sending emails.
• Distribute incoming mail/courier etc for partners.
• Open, sort and route incoming mail, answer correspondence, and prepare outgoing mail.
• Operate office machines, such as photocopiers and scanners, facsimile machines, and personal computers.
• Open, manage, maintain and update files.
• Compile, copy, sort, and file records of office activities.
• Ordering of office furniture/stationary/repairs etc.
• Typing of all appointment letters.
• Arrange advertisement vacancies for office and clients.
• Arrange hotel accommodation/flight details etc for partners.
• Renew partners’ periodicals when required.
• Renew firm’s/partners’ registration with various authorities.
• Prepare “Specifications” for tender purposes when necessary.
• Typing payment certificates.
• Arrange interviews/appointments for partners.
• Review files, records, and other documents to obtain information to respond to requests.

Job Requirement:

• Min education: SPM
• More than 1-year experience.
• Proficient with Microsoft Office Suite
• Good understanding of clerical procedures and systems such as record keeping and filling.
• Ability to work independently and reliably.
• Meticulous and organized individual with initiative.
• Good command of English and Malay language.